Invoicery´s FAQ

A self-employed person at Invoicery is a person who wants to invoice his/ her client for his/her assignment, but does so as an employee with a fixed-term employment contract, instead of as an entrepreneur. A fixed-term employment contract is valid for the duration of the assignment and its terms are agreed in said contract.

Self-employment via Invoicery is suitable for a person who does not want to take responsibility for certain work-related insurances, such as YEL pension insurance, and who prefers to work in the role of an employee rather than as a light entrepreneur. The self-employed therefore works in many ways with the freedom of an entrepreneur, but with the rights of an employee!

Invoicery's digital service for self-employed people is making its way, but people who are already interested in the service can contact Invoicery in order to get the necessary documents for the contract and invoicing in place!

In practice, the self-employed person and Invoicery sign an employment contract and Invoicery makes an assignment agreement with the client before the work begins.

After that the employee shall give at least one week's notice of his/her future working days and hours in order to be insured during working hours and to be entitled to sick pay.

Upon completion of the work, the employee fills in the invoicing form received from Invoicery, Invoicery creates an invoice for the client including employer fees, a service fee (which includes liability insurance, accident and group life insurance and the statutory part of occupational health services) and other possible salary costs. Holiday pay/holiday compensation and sick pay, if applicable, are invoiced separately from the client.

Invoicery pays the employee a salary, from which, in addition to the withholding tax, the employee's share of the pension contribution and unemployment insurance contribution is deducted.

A self-employed person working via Invoicery has a continuous fixed-term employment relationship during the assignment, during which he/she can work 0-40 hours per week. Invoicery or its affiliate is not obligated to provide a certain amount of work and the employee is free to accept or decline any job offer that Invoicery may offer.

As such, Invoicery does not offer clients or assignments to self-employed people who use the site. The self-employed person therefore seeks out the client him/herself and agrees with the client on the terms of the assignment within the framework of the minimum provisions of the collective agreement applicable to the client. However, Invoicery acts as the employer of the self-employed person during the assignment and is therefore responsible for various employer obligations (partly together with the client).

Currently, as a self-employed person, invoicing through Invoicery is quite limited and you can invoice mainly "office work" type assignments, which are most often performed from the employee's home. However, you can always contact us about your job request and check with us if we would be able to invoice for it, as we may be able to accept the assignment, provided that it is not a job that requires different permits or is risky.

As a self-employed person, invoicing through Invoicery is worthwhile when you want to outsource all the bureaucracy related to invoicing, payroll, insurances and the like. Light entrepreneurship is a great way to invoice for your assignments quickly and easily, but it may be trickier, for example, if there is so much invoicing that a person is required to obtain YEL insurance or if the person does not want to be considered an entrepreneur in different situations. In this case, invoicing as a self-employed person in an employment relationship may be an easier option, even though the stage of concluding an employment contract takes a bit more effort.

Self-employed do not yet have a digital invoicing tool, so a self-employed person creates a user account and uploads a copy of his/her tax card there. After that he/she should contact info@invoicery.fi, Invoicery's customer service will send him/her a contract and contact the client regarding the assignment agreement. The self-employed person and the client agree on the details of the work at least in accordance with the collective agreement applicable to the client. After the agreement has been signed by Invoicery, the self-employed person can start working.

Registration is free of charge and the self-employed person who creates the user account will not be bound by anything at this point. After signing the employment contract, you naturally have agreed to abide by the terms of the employment contract. Invoicery's service fee is not deducted from the salary of a self-employed person in the same way as from the salary of light entrepreneurs. The service fee is added to the invoice amount to be paid by the client so you should take this into account when negotiating with the client.

You must provide us with a copy of your tax card before the payroll. You can either download it to your profile at My Pages or send it by e-mail to info@invoicery.fi. Please also remember to monitor your annual income limit yourself and notify us by e-mail at info@invoicery.fi if your annual income limit is exceeded and we have to use the additional withholding tax instead of the basic percentage. Since the same tax card is given to all employers and salary payers, you need to keep track of your income limits yourself.

As the digital service for self-employed people is still in progress, you will send your invoicing information to Invoicery instead of using the invoicing tool. You will fill in the invoicing form you received from Invoicery and send it by e-mail back to us to info@invoicery.fi.

The expenses should be added to the invoice form received from Invoicery and the related receipt copies should be downloaded to the Downloads section of your Invoicery account. Receipts must show the company's name, contact information, business ID and payment amount including VAT and tax rates. Remember to save the original receipts!

It is possible, but each employee must then go through their own registration process and Invoicery must be asked separately for an invoicing form in order for us to fill out everyone's information. One invoice will be sent to the client, but the salaries will be paid to everyone separately.

Possible deductions will be made from the invoicing amount (excluding VAT), after which the gross salary will be obtained, i.e. the salary before withholding tax.

The withholding tax will be applied according to your tax card. In addition to this, the employee's share of the earnings-related pension and unemployment insurance contributions will be deducted from your salary and your net earnings will be credited to you as a salary. The service fee is not charged from you but is added to the client's invoice.

The payslip will be uploaded to the Downloads section of your Invoicery account after the salary payment.

The salary will be paid into your account within five business days of receiving the invoicing form.

A self-employed person who invoices via Invoicery invoices his/ her assignment as a fixed-term employee of Invoicery and has the same rights and obligations as any employee who works 0-40 hours a week in a fixed-term employment relationship.

A self-employed person who is invoicing via Invoicery is an employee who works in a fixed-term employment relationship with Invoicery.

A self-employed person working at Invoicery is insured for liability insurance, accident insurance and (if applicable) group life insurance, and in addition to the payment of his/her salary, an employment pension contribution, a health insurance contribution and an unemployment insurance contribution are taken care of. However, if the self-employed person works from home, it is a good idea for him/her to obtain insurance himself/herself, which covers damage that occurs, for example, when a person takes a break during the working day.

You can invoice a foreign client within the EU. When invoicing a foreign client, you should select 0% VAT and provide us with your client's VAT number. Please check from the Tax Administration's website that the VAT identification number is correct: https://www.vero.fi/yrokset-ja-yhteisot/tietoa-yritysverotusest/arvonlisaverotus/ulkomankaupan_arvonlisaverotus/arvonlis%c3%a4verotunniste/#vat-numeron-tarkistus- Internet% C3% A4. Please contact our customer service if you wish to invoice a client based outside the EU.

It is currently not possible to invoice self-employed assignments while abroad.